File Storage & Retrieval – Law Firms
Because of the variety of cases law firms encounter, it is difficult sometimes to know what records should be saved and what can be discarded. The Lawyer’s Guide to Records Management and Retention, Second Edition, by George C. Cunningham is available from the American Bar Association to help “ensure you’re following the legal and ethics rules for maintaining hardcopy and electronic documents…to minimize risk to your firm and your clients, improve your productivity, and decrease costs by following key records management guidelines.”
Few industries generate more volumes of documentation than the legal profession. Your clients place a high level of trust in you, and with that trust comes the expectation that you will protect their information. CDS Document Storage provides secure file storage & retrieval you can rely on to keep your clients’ information save and available. You are not only required to retain client records for a specific period of time, but the part of the Fair and Accurate Credit Transactions Act of 2003, (FACTA), you are required to destroy client records according to specific protocols to protect consumers from identity theft.
CDS File Storage & Retrieval System.
Here’s how our process works: CDS picks up your sensitive documents at your location according to ARMA-compliant security protocol. These documents are placed in a lockable bin, carried out to a secure truck and transported to a highly secure CDS facility. Our facilities are fully equipped with alarms and cameras that connect directly to local fire and police departments. Each camera records 24/7, 365 days per year to ensure the documents you entrust to us are not lost, destroyed, or disturbed without your express authorization.
When you need to retrieve a document or case file, you can notify us via a secure online portal and your request will be fulfilled by delivery in person or through email.
CDS Secure Document Shredding Services
When it comes time to destroy sensitive documents or when stored documents are no longer needed or relevant, Trust in CDS provides, secure and complete document shredding services for your law firm.